Impressum and Privacy Policy

Introduction

Our notary’s office «Notariat Stuber-Jordi – Bernernotariat AG», located in Muri near Bern, respects your privacy. We undertake to treat the information and data procured or received about you carefully and responsibly at all times and to process it in compliance with the relevant provisions of data protection law.

Below you will find information on how we process your personal data when you obtain our services or otherwise interact with us, communicate with us or otherwise deal with us.

Insofar as we carry out our main professional activities (i.e. public certifications as well as all preparatory and executive acts necessary for this), the cantonal data protection law of the Canton of Bern applies in principle. 

Our contact details

We are responsible for the processing of your personal data, i.e.:

Notariat Stuber-Jordi
Bernernotariat AG
Thunstrasse 72
CH-3074 Muri bei Bern
kanzlei@bernernotariat.ch

For requests relating to the protection of your personal data, you can contact the aforementioned office by e-mail or also by post.

Personal data

«Personal data» means any information relating to an identified or identifiable natural person. This includes various categories of information that you provide to us, such as name, contact details, e-mail address, title, information about the company for which you work, telephone number, date of birth, AHV number, customer history, powers of attorney, signature authorisations, declarations of consent, financial information such as payment information, IP address, contractual data that arise in connection with the conclusion or performance of a contract and other information relating to you. Statistical data or anonymised data that cannot be directly linked to your person do not fall under this.

We receive this data either directly from you as the data subject yourself or from any third parties involved, such as contracting parties, authorities, offices, banks or insurance companies. As far as permissible, we also process data about you which we have collected ourselves, e.g. from public registers or websites. This includes in particular master data and contract data. If you disclose data about other persons to us, we assume that you are authorised to do so, that this data is correct and that you have ensured that these persons have been informed about this disclosure where necessary and have given their consent.

«Data subject» means a natural person whose personal data are processed; «process» means any handling (obtaining, storing, keeping, using, modifying, disclosing, archiving, deleting, destroying) of personal data, such as the association with an identifier such as a name, an identification number or location data.

Principles and purposes of data processing

We process your personal data primarily in connection with our contractual relationship with you and any third parties involved and thus for the purpose of initiating, concluding, managing and settling contracts, for example for: Clarifications with banks, insurance companies, asset managers and in non-public registers; obtaining powers of attorney; balancing bank accounts; obtaining private documents for the establishment of an inventory; receiving and disbursing funds in connection with the execution of notarised contracts; drafting articles of association and contracts (not requiring notarisation); conducting contract negotiations; legal and tax advice; fiduciary functions; activities as executor; further services, e.g. negotiations with authorities, obtaining building permits, etc.

In addition, we process your personal data and that of other persons, insofar as this is permissible and appears to us to be appropriate, in particular for the following purposes in which we have a corresponding legitimate interest: to guarantee and improve our operations, in particular our IT and our website; for security purposes (for IT, building and facility security and for the protection of our employees and other persons), i.e. for access and access controls; for the purposes of our risk management within the framework of our corporate governance; for the evaluation of the IP address and country; this, however, only in the event of attacks on the website’s network infrastructure and for security purposes. i.e. for access control purposes; for risk management purposes as part of our corporate governance; to evaluate the IP address and the country; however, only in the event of attacks on the network infrastructure of the website and for statistical purposes;

If we process your personal data on the basis of your consent, you can revoke your consent at any time, but this has no effect on data processing that has already taken place.

Further processing of your personal data is based on legal, official or regulatory obligations imposed on us (such as the obligation to retain data).  

Data transfer and data transmission abroad

Within the scope of the above-mentioned processing purposes, it may be necessary for us to pass on your personal data to the recipients listed below. These process your data either on our behalf, jointly or on their own responsibility. Insofar as we are obliged to do so, we ensure that the recipients treat your data confidentially and in accordance with the applicable legal provisions and that your data is only used for the purpose of the respective service:

• External service providers, including order processors: banks, insurance companies, trustees, shipping service providers (in particular the Swiss Post and couriers), IT service providers (for example in connection with e-mail, video conferencing etc. - in this respect we use appropriate communication tools), cloud providers, advertising service providers who carry out analysis and marketing for us;
• Clients and their legal representatives, if any, business partners and other parties involved in legal transactions, domestic and foreign authorities and offices, such as commercial registry offices and land registry offices;

The recipients can be located in Switzerland as well as abroad, i.e. worldwide, which means that your data can also be processed outside of Switzerland, in particular in the countries.

If the recipient is located in a country without adequate legal data protection, we will contractually ensure that the recipient complies with the applicable data protection, insofar as the recipient is not already subject to a legally recognised set of rules to ensure data protection and we cannot rely on an exceptional provision. Such an exceptional provision may exist if you have consented to the disclosure or if it is data that you have made generally accessible and you have not objected to its processing. Disclosure is also permissible in the case of legal proceedings abroad, incases of overriding public interests or if the performance of a contract requires such disclosure.

Cookies / tracking and other technologies related to the use of our website

On our website, we use so-called «cookies» and similar techniques to identify your browser or device. A «cookie» is a small text file that is transferred to your computer and stored by your browser when you browse our pages.

We use different types of cookies on our website: the so-called session-related temporary cookies (so-called session cookies), which are technically necessary for the operation of the website. However, they do not remain on your computer. When you leave our website, the temporary cookie is also deleted. We also use permanent cookies. These remain stored on your computer and allow us to recognise your browser on your next visit. These cookies are stored on your hard drive.

Most browsers (e.g. Firefox, Chrome, Internet Explorer, Safari, etc.) accept cookies by default. You can allow or prohibit temporary and permanently stored cookies independently of each other in the security settings. The data stored in our cookies will not be linked to your personal data (name, address, etc.) without your express consent.  

Use of Google Analytics

To analyse the traffic on our website, we use Google Analytics.

Google Analytics 4 is a web analytics service provided by Google Ireland Limited («Google»).
Google uses the data collected to track and study how this website is used, to compile reports on its activity and to share it with other Google services.
Google may use the data collected to contextualise and personalise the ads of its own advertising network. In Google Analytics 4, IP addresses are used at the time of collection and then deleted before the data is stored in a data centre or on a server.

Displaying content from external platforms

Google Fonts is a font visualisation service provided by Google LLC that allows this website to embed corresponding content on its pages.

When visiting our website, technical data is transmitted to Google in order to be able to display the necessary fonts correctly on the website for the visitor. The data includes the visitor’s IP address and information about the device, browser, versions, etc.

Platform services and hosting

The purpose of these services is to host and operate key components of the application for this website so that this website can be offered from a unified platform. Such platforms provide the provider with a whole range of tools – for example, analytics and commenting functions, user and database management, e-commerce and payment processing – which involve the processing of personal data.

Some of these services operate with geographically dispersed servers, making it difficult to determine where personal data is stored.

The service for our website is called Webflow and is a platform provided by Webflow Inc. that allows us to build, host and operate this website.

Duration of storage

We process and retain your personal data for as long as is necessary or appropriate to fulfil our contractual and legal obligations or to comply with the relevant legal provisions, or for as long as it is necessary for the purposes for which it was collected. As far as possible, we generally anonymise or delete your personal data as soon as it is no longer required, or at the latest after expiry of the legally prescribed retention period.

You can request the deletion of your personal data yourself at any time by sending us a corresponding request to the above-mentioned contact point. We will comply with your request, unless we are obliged to continue to store the data for other reasons (e.g. legal obligation to retain data).

Rights of the data subject

In principle, you have the right to obtain information from us at any time about whether we are processing personal data about you. You also have the option of having us correct, block or delete your personal data. This does not apply to data that we need to process outstanding orders or to enforce existing rights and claims, as well as data that we are required to retain by law. You can also object to the disclosure of certain personal data. In addition, you can demand that we return the data you have provided to us.

You can revoke your consent to the use of your personal data at any time. However, your revocation is limited to the storage and use of personal data that we are not permitted to store or use without your consent due to legal permissions. Furthermore, your revocation has no effect on previous processing procedures that were carried out on the basis of your consent.

To assert your rights, please contact us in writing and provide proof of your identity (contact details above). As long as your rights are not restricted due to legal regulations or overriding public or private interests, we will be happy to comply with your request. The Federal Data Protection and Information Commissioner (https://www.edoeb.admin.ch/edoeb/de/home.html) acts as the supervisory authority in data protection matters.

Liability for links

We have no influence on the current and future design and content of the linked pages on our website. This statement applies to all links and references set within our own website. Liability for illegal, incorrect or incomplete content and in particular for damage arising from the use or non-use of such information rests solely with the provider of the page to which reference is made, and not with the party who merely refers to the respective publication via links. We exclude all liability to the extent permitted by law.  

Data security / technical and organisational measures

We would like to point out that communication with us via the public, freely accessible Internet is associated with certain security risks over which we have no influence and no means of control. Please contact us if you wish to communicate via a secure connection.

Changes

We reserve the right to change this privacy policy at any time. The current version published on our website or the version that we have otherwise provided to you, if applicable, shall apply. If you are affected by a change to the data protection declaration (for example, if you use a newsletter service), we will inform you of such a change in an appropriate manner. The data protection declaration does not establish a contractual or other formal legal relationship with or on behalf of a party.